Present:

Councillors, Mr M Morley (in the Chair), Mr A Moreton, Mrs H Huish, Mrs C Hellier, Mr B Fisher, Mr P Lorenzo, Mrs F Winrow-Giffin , Mr R Walters, Nikki Rush (Clerk) and one member of the public. Sgt Mercer arrived at 7.34pm

1.

Apologies for absence. Apologies received from Councillors Cockerton, Skelton, Evans and Bull. No apologies received from Cllr Grover.

2.

To receive declarations of interest relating to this agenda. Interests were declared by Cllr Lorenzo item 21b and Cllr Fisher item 15. No other declarations received.

3.

Minutes of meeting held on 17^th July 2006 The Clerk informed the meeting that amendments received by e-mail had been included where applicable. Six in favour, two abstentions that the minutes be signed as a true and correct record. Motion passed

4.

Police Report. Sgt Mercer apologised to the members for the lack of Police reports for the past three months. The reported crimes for the months concerned were: June, one theft; July, one theft, four criminal damage; August, one assault, one possession of cannabis, one obtaining property by deception and two criminal damage. Crimes for September as of the 18^th, one obtaining property by deception and two criminal damage. Sgt Mercer continued by reporting on the recent meetings with the residents of Coopersfield. Members were informed that the people who were meeting in the Aspall Road car park in the evenings and making lots of noise with their mopeds, cars and music had caused the residents of Coopersfield to live in fear. It was reported as being evident from talks with those responsible, of which half were from Debenham and half from other areas, that they were unaware of the impact that their actions were having on others but felt persecuted as they felt they had a right to be there. In August Sgt Mercer had requested regular Police checks to be made, which meant that duty officers from Elmswell and Stowmarket were tasked to Debenham to make purposeful visits to the Aspall Road car park rather then just checking the area if they were passing. This increased policing had resulted in a youngster being arrested for the possession of cannabis and an overall reduction in the number of people congregating in the area. A funding application, for £2500 under the Pathway Project, a multi-agency approach, had been submitted to help fund problem solving measures. Apologies were given that it had not been possible to consult with the Parish Council due to the short time scales necessary in completing the application.. The application had been submitted for the money to investigate installation of specific items : alternative area for youths to meet, in the form of a shelter; barrier to the Aspall Road car park; barrier to Cemetery Drive and speed bumps. One Councillor informed Sgt Mercer that the application for funding was greatly appreciated, however the matter of a barrier for the Aspall Road car park had already been explored by the Parish Council.The decision was that the car park is for the use of visitors to the cemetery, woodland and lakes as well as the residents in the area and installing a lockable barrier would prevent cars being parked overnight. Sgt Mercer was thanked for the work done to date which had received very positive comments from the residents of Coopersfield. Sgt Mercer continued to inform the meeting that the rave scene had greatly increased in Suffolk, with the Eye area being specifically targeted. Local residents are requested to be alert to the normal volume of traffic on the roads and report any unusual increase in vehicles to the Police by phoning ‘999’ and quoting ‘I think it’s a rave’. Community centres were reported as being targeted as venues for raves. Sgt Mercer stated that she would be sending letters to all Community Centres informing them of the problem and requesting that they include this in their risk assessment. Sgt Mercer was thanked by the Chairman and left the meeting at 8pm.

5.

County Councillor’s report. No report

6.

District Councillors’ report. No report

7.

Standing orders suspended – Meeting open to allow members of the public to speak for 10 minutes. All agreed that standing orders be suspended at 8.02pm. No comments received. Standing orders resumed 8.02pm

8.

Summary of recommendations made at the Planning Meeting held on 11^th September 2006. The Clerk read out the recommendations made at the Planning meeting;

1758/06 Camp Green. Erection of proposed O2 mast.Approval Recommended

1880/06 17 High Street, Debenham. Amendment to listed building consent LB 199/03 including alterations to front elevation layout, re-siting of conservation roof lights on south pitch, addition of 2 conservation roof lights to north pitch and addition of ‘sun tube’ light source over toilet

Two Conservation roof lights on North Pitch: No Objection providing no objection received from neighbours

Sun Tube: No Objection

Change of design and material of doors: Objection lodged to the use of metal and the design as not sympathetic to existing building.

1906/06 (Plot 81) 9 Bloomfield Way, Debenham. Erection of conservatory to rear. Approval recommended providing no objection from neighbour

1999/06 11 Bloomfield Way, Debenham. Erection of Conservatory at the rear. Approval recommended providing no objection from neighbour

8.1

Planning applications received since planning meeting. The Clerk informed the meeting that one application had been received that day; 2128/06 26 Henniker Road, Erection of double garage with pitched roof (revision to 1946/05); it was recommended that the consideration of this application be deferred until the October meeting to allow members to make site visits.

9.

Accounts for payment. Decision for approval

9.1

UK Hosts. Website Management for June 06

117.50

9.2

Mark Sillet Street Cleaning 18^th August 06 to 15^th September 06

640.20

9.3

Reeza Awoodun Website Editing September 06

100.00

9.4

Clerks Expenses..

25.00

9.5

Clerk Salary (Net) 21^st August to 15^th September 06.

612.02

9.6

N.I

28.01

9.7

Employers N.I

32.59

9.8

Income Tax

34.61

9.9

B&G Services Public WC Contract Cleaning 7^th August to 3^rd September 06

654.01

9.10

Anglian Water. Allotment water charge 29^th January 06 to 27^th July 06

194.47

9.11

Bloomfield and Sons. Lock and chain for Galvanised bin

34.16

9.12

SCC Street Lighting Maintenance and Energy costs 1^st April 06 to 30^th September 06

1756.50

9.13

GB Contracts (East Anglia) Ltd. Cut and Strim Cemetery. One cut in July

123.37

9.14

GB Contracts (East Anglia) Ltd. Cut and Strim Church yard. One cut in July

117.50

9.15

GB Contracts (East Anglia) Ltd. Cut and Strim Cemetery. One cut in August

123.37

9.16

GB Contracts (East Anglia) Ltd. Cut and Strim Church yard. One cut in August

117.50

9.17

GB Contracts (East Anglia) Ltd. Cut and Strim Play area One cut in August

35.25

9.18

Gudgeons and Prentice. Parish Council Legal costs for transfer of URC ground

626.50

10.

Ratification of authorised regular payments made in August.

10.1

B&G Services WC Cleaning 10^th July to 6^th August 06

654.01

10.2

Reeza Awoodun. Website Editing for August 06

100.00

10.3

UK Hosts. Domain Management August 06

117.50

10.4

Mark Sillett Street Cleaning 17^th July 06 to 17^th August 06

733.35

10.5

Clerk Salary 17^th July to 18^th August. 5 weeks at 18hrs per week

723.18

10.6

N.I

48.56

10.7

Employers N.I

54.18

10.8

Income Tax

71.56

10.9

British Telecom. Direct Debit for July and August. Account £77.95 in credit payments reduced to £18.00 per month

36.00

Cllr Morley proposed agreed by all that the August payments be ratified.

11.

Receipts. Noted

11.1

Bank Interest 01/06/06 – 30/06/06 and 01/07/06 – 31/07/06

326.44

11.2

Cemetery Fees

1035.30

11.3

Website Advertising

133.00

11.4

MSDC Street Cleaning Grant Periods ending Sep 05 and March 06

4412.73

11.5

Inland Revenue. Refund for over payment of PAYE for 05/06

174.18

12.

Committee reports

12.1

Draft Minutes of Allotment and Cemetery Meeting held on 11^th September. For approval. Cllr Morley gave his sincere thanks to those on the Cemetery and Allotment Committee for all their hard work and for producing clear, reasoned recommendations. Members were then requested to accept the recommendations made by the Committee. Cllr Lorenzo proposed, seconded by Cllr Walters all in favour that all recommendations except item 7e - ‘Consideration of Speed humps in the car park / gate across Cemetery Drive’ be accepted by Council. Cllr Moreton raised concern that there was not enough evidence without CCTV footage of the misuse of the Aspall Road car park and Cemetery Drive to make a decision regarding the installation of a gate across Cemetery Drive. It was also noted that any gate would prevent access to the Cemetery by disabled visitors and therefore, without evidence, the £3500.00 cost of installing gates could not be justified. The Cemetery Committee proposed, seconded by Cllr Winrow-Giffin seven in favour, one abstention that gates are not installed across the entrance to Cemetery Drive. Cllr Winrow-Giffin stated that speed humps are very noisy when cars go over them. Cllr Morley stated that he agreed that they were noisy when cars are travelling at 25 – 30mph however the speed along Cemetery Drive would be approximately 5mph therefore noise would probably not be an issue. Cllr Huish informed members that there was money remaining in the MTI budget which could be used for the installation of speed humps and a sign. Cllr Walters proposed, seconded by Cllr Hellier agreed by all that the installation of speed humps should be re-costed. RW

Cllr Lorenzo thanked the five members and in particular Dr P Huish who attended the Cemetery Working party on the 16^th September 06. The New Urn Garden had now been laid out and various other tasks carried out. Major tree work to be included in the winter maintenance of GB Contracts. Clerk

12.2

Finance and Employment. The Clerk informed the meeting that an anomaly had been discovered in the accounts when completing the external audit form. The anomaly was thought to be in the handling of the debtors and creditors at the 04/05 – 05/06 year cross over. Unfortunately despite many hours working on the accounts by the Clerk and the internal auditor the anomaly could not be found. It was therefore recommended that the accounts be presented to an independent external accountant as recommended by the internal auditor. The Clerk informed members that advice received from the internal auditor concluded that there would be no problem with missing the 30^th September deadline as long as the external auditors, Lubbock Fine were kept informed. Cllr Huish proposed, seconded by Cllr Lorenzo all in favour that the accounts be given to independent accountants Green and Seager in Stowmarket to be balanced. A preliminary estimate of £400 - £600 had been obtained for the accountant for their work with the assurance that it would be kept as low as possible. HH / Clerk

a)

Signing of Year End Accounts For approval. As per item 12.2

b)

Signing of External Auditors Report For approval. As per item 12.2

13.

Working groups and individual’s reports

13.1

Affordable Housing. Update report for publication in Parish Magazine and Notice Board. For approval. Cllr Huish proposed, seconded by Cllr Moreton all in favour that the following statement be published in the parish magazine and on the website.

Progress on the Henry Street Affordable Housing development

The development of these much needed houses has been delayed by the need to make a slight amendment to the planning application. We recognise that this is enormously frustrating for those who are desperate for the chance to set up home in the village. Parish Council representatives will meet on the 27^th September 06 with officers from Mid Suffolk District Council and Flagship Housing Association to resolve the issue.

The Parish Council will try to keep you informed of the expected start date for the building works.

Clerk

13.2

Village Enhancement. Erection of advertising posters in a conservation area. Decision. The Clerk informed members that, following advice received from SALC, the position on the removal of posters from telegraph poles was that it is the decision of the owner of the poles as to whether they permit posters to be displayed on them. The Clerk agreed to write to Suffolk County Council, British Telecom and EDF requesting permission for the Parish Council to remove any such posters. Clerk

13.3

Emergency Planning.

a)

Agreement of format of information to be displayed on the notice board, website and Parish Magazine. Cllr Moreton was thanked for his hard work in putting the poster together. Cllr Lorenzo proposed, seconded by Cllr Huish agreed by all that the following poster be displayed on the Website, in the Notice Board and in the Parish Magazine.

WINTERS AFOOT – ARE YOU READY?

Its been suggested that it might be useful to provide a list of contact numbers that you might like to keep next to the phone.

ORGANISATION TEL. No.

Environment Agency 0845 9881188 (24 hours)

Information Web Site www.environment-agency.gov.uk

District Council 01449 675899 (24 hours)

Street light fault reporting 0800 591055

Refuse collection helpline 01449 778678

Fire & Ambulance 999 (24 hours)

Police 999 (24 hours)

Local Debenham Police 01473 613500

01284 774029

Anglian Water 0845 7145145

24 Seven (Electricity) 0800 111999

BT fault reporting 0800 800151

Parish Council (Clerk) 01473 890833

Councillors See Parish Magazine listing / notice-boards

Debenham website www.debenhamsuffolk.co.uk

OTHER CONSIDERATIONS

We are blessed that in this wonderful part of our country we rarely have severe weather problems, and power cuts / floods etc rarely last for too long. As a result, incidents that are outside the norm, do tend to catch us out. As winter approaches have you thought what you might have to do to prepare for inclement weather, snow, power cuts, floods etc? . (In a severe emergency the PC will man Dove cottage or the URC as a centralised incident control point). However:

Have you considered making up a box of useful bits and pieces so that you know where to find them quickly and easily in the event of an incident?

You might include the following items in your box. This is not an exhaustive list:

A supply of cans of food, perhaps a few days worth to tide you over. Include bottled water in your preparations. How would you prepare warm food or drink? Small gas cookers are readily (and cheaply) available. A supply of candles (and matches to light them) might be useful too.

A torch with spare batteries? How about a small first aid kit?

Medication. If possible keep enough prescription medication to cover a few days. Just as you might if you were to go away on holiday.

Be a good neighbour. Have you any close neighbours / friends who might need your help in inclement weather or other situations?

If you live in a flood risk area have you considered how you would protect your own property? It is YOUR responsibility, not local government. Do you have space to store sandbags and of course the sand or earth to put in them? Have you signed on to the Environment agencies “Floodwatch programme” They will send you an automated warning if a flood is likely. Take time to read the Parish Councils Flood plan. This is published on the Parish website, or can be obtained from either clerk, or a member of the Parish Council.

Finally did you know that mobile phone systems are likely to close down after a few hours of electricity power cuts? Your phone might be fully charged but the aerials have only a few hours of back up battery power. Do you have landline? That should still work (if the lines are not damaged) as the power supply for your phone is from a different source.

Regards,

Alan Moreton PC Emergency planning Group. 05 September 2006

13.4

Play Areas. Aspall Road Recreation Ground - Proposed location of new equipment and associated costs. Deferred from July meeting. For approval. Cllr Walters informed the meeting that the grant funding application had been completed and was now ready for signing by the Chairman. Doubt was raised over the location of the youth shelter as the original position on the Recreation Ground was not thought to be prudent in light of the problems experienced in the area and the close proximity to Coopersfield. It was agreed that funding would be pursued without the exact location of the shelter being stated to allow further investigation into the shelter’s final position. The football and basket ball field would still be installed at the Recreation Ground as planned. Cllr Moreton stated that the provision of a Youth Shelter on the Recreation Ground had been mentioned to the residents of Coopersfield and no problem had been foreseen, although no official consultation had taken place to date. RW

13.5

Street Furniture and Public WC

a)

Toilet Cleaning Contract. Quality Control Procedures. Decision. The Chairman informed members of the meeting between himself, the Clerk and two supervisors of the toilet contract cleaners. A Quality Control system had been discussed and agreed consisting of regular unannounced inspections every four weeks by the Supervisor in conjunction with the Clerk and an inspection sheet would be completed giving a rating out of five. A clause in the contract had been discussed at the meeting where if both parties agreed that the toilets had not been cleaned to the agreed standard for a period of time then a reduced payment would be made for the time agreed. However the owner of the Contract Cleaners has not yet agreed the clause.

b)

Payment of Water Charges from 29^th January 06. Decision. According to the license which had been agreed and signed between MSDC and the Parish Council, the Parish Council is responsible for all running costs of the toilets until the transfer is complete. It was agreed that the Clerk write to Anglian Water clarifying the payment structure whilst making enquiries regarding the installation of a water meter. Clerk

Members were informed that a temporary repair made to the toilet cistern in the gents had not been successful; a part was now on order and would be fitted when to hand. The cost of this would be met by MSDC as the agreement stated that the toilets would be handed over in full working order. In the meantime the door of the gents cubical had been locked and an out of order poster displayed.

c)

Laying of slabs for Galvanised bin out side Parish Shed. Decision, approval of maximum expenditure of £100.00. Cllr Morley proposed, all in favour that a budget of £100.00 be agreed for the purchase of materials to enable a working party to lay some slabs .

d)

Market Green Bench. The bench was reported as now being repaired and ready for installation on Market Green. A bench in the Cemetery was reported as having rotten planks. Cllr Huish proposed, seconded by Cllr Moreton all agreed to an expenditure of £50.00 for replacement planking. Dr Huish was thanked for his work to the Market Green bench.

13.6

Web site

a)

Approval to publish speed watch article. Cllr Morley proposed, agreed by all that the following statement be published on the website and in the Parish Magazine.

“Speedwatch” is a national anti-speeding initiative that is now being trialled in Suffolk. The scheme, in use in some parts of the country for a number of years, has demonstrated some considerable success in curbing speeding. Community based volunteers, working under Highways and Police Authority auspices are trained to operate hand held speed guns. They carry out random roadside checks at places where local people have raised concerns. A team of two people operate together, noting speeding vehicles details on a proforma, which is then submitted to the local Police. They enter the details on a database, identify the owner and write a warning letter. If the vehicle is reported again the Police will escalate the action, and if required will take further action. Communities could work as “twins” carrying out checks in areas other than their own community in order to avoid potential problems with intimidation or accusations of favouritism. If the trial is deemed a success in Suffolk, would you, the community, support Debenham Parish Council in organising a volunteer based team to participate in the scheme? Clerk

b)

Polling question regarding Speed Watch. For approval. Cllr Morley proposed, agreed by all that the following question be posed on the website.

‘Police trained and equipped volunteers should regularly monitor and report the speed of vehicles at key points in the village using the Speedwatch approach’ Strongly Agree; Agree; Disagree; Strongly Disagree

14.

Hoppit Woodland and Lake Project:

14.1

To receive minutes of meeting of 8^th May 2006. Matters arising. It had been previously agreed that the Woodland Committee would contribute to the emptying of the rubbish bins located around the lake and woodland for a period of time. Cllr Huish proposed, seconded by Cllr Moreton agreed by all that the Clerk writes a letter to the Treasurer of the Woodland Committee stating that in view of the small amount of time that the bins had been installed, the Parish Council would waiver the previously agreed charge for the emptying of the rubbish bins around the lake. Clerk

14.2

Report of meeting of 4^th September 2006. Matters arising. Members were informed that the grant funding for the trees had been resolved and that the money would be received shortly. It was noted that the invoices for payment were minuted under ‘Any Other Business’ instead of under the agenda item ‘Accounts for Payment’ The Clerk agreed to send a letter to the Chairman of the Woodland Committee CC the Treasurer informing them that decisions can not be made under ‘Any Other Business’ and suggesting for clarity that invoices are on the agenda under ‘Accounts for Payment’. Clerk

15.

URC. Letter regarding transfer: Stamp Duty Land Tax Certificate for signing. Decision. Cllr Morley proposed, seven in favour, one abstention that the Stamp Duty document be signed and returned to the Solicitors to enable completion of the transfer of the burial ground from the United Reform Church to the Parish Council.

16.

Chair’s report. Appended to the minutes

17.

Clerks’ report. The Clerk reported that Planning permission for the New Urn Garden had been received and the area laid out ready for the first internment of ashes. The United Reform Church burial ground in Great Back Lane, although not yet transferred to the Parish Council was in the process of being cleared by the Probation Service in order to allow regular maintenance until funding was found to convert into a memorial garden and associated car parking. A meeting with the grave digger at the Cemetery had resolved the historical problem of soil being dumped at the roots of the trees and subsequently killing them on the eastern boundary. It had been agreed and recommended by the Cemetery Committee that an enclosure be constructed from sleepers for the soil to be stored in before removal from site via a skip.

HH/PL/CH/Clerk

18.

CILCA Intensive course for AQA Clerk Qualification at SALC in November 06. Course fee £250.00 plus VAT. For approval. The meeting was informed that money had been set aside for study time and the employment of a Locum Clerk to enable the Clerk to train for the AQA Clerk Qualification. Cllr Huish proposed, seconded by Cllr Winrow-Giffin agreed by all that the Clerk be permitted to go on the course in November. It was noted that the Clerk should be applauded for her enthusiasm, ongoing support and commitment.

19.

Permission to purchase new Arnold Baker book. Deferred from July meeting. For approval. Cllr Lorenzo proposed, seconded by Cllr Walters agreed by all that the new edition of the Arnold Baker book be purchased at a cost of ££54.75 including delivery with the old copy stored in Dove Cottage for reference. Clerk

20.

Debenham Roundabout Preschool. Request for letter of support for application for new building. Decision Cllr Huish proposed, seconded by Cllr Moreton all in favour that a letter of support is sent to the Chairman of the Pre-School. Clerk

21.

Section 137.

a)

Vitalise. Organisation providing services to disabled people their carers and family. Donation Request. The Clerk informed members that following a telephone enquiry it transpired that the charity had not actually assisted a parishioner of Debenham. They had however received three weeks volunteer work from people residing in Debenham at which the charity had subsidised £175.00 per week for each volunteer. Cllr Lorenzo proposed, seconded by Cllr Winrow-Giffin agreed by all that as the charity had not assisted a resident of Debenham then no donation could be given according to the rules governing the Section 137 spending powers. The Clerk agreed to write to Vitalise informing them of Councils decision. Clerk

b)

Hartismere Development Group. Donation request. Cllr Moreton proposed, seconded by Cllr Huish seven in agreement, one abstention that a donation is not given as not permitted under the section 137 spending powers. The Clerk agreed to write to the group informing them of the Councils decision. Clerk

22.

Correspondence already circulated among council

a)

MSDC Invite to Chairman and Clerk to Parish Liaison meeting on 25^th September 06. noted

b)

Mid Suffolk CAB Invitation to AGM on 20^th September. Circulated via e-mail on 23^rd August 06

c)

SCC Suffolk Fire Authority – Draft Integrated Risk Management Action Plan 2007/08 – Consultation period ending 29^th September 06. For policy group.

d)

SCC Mineral Core Strategy Issues and Options report. Circulated via e-mail to Policy Group on 11^th August 06

e)

MSDC Adoption of Statement of Community Involvement. Circulated to Policy Group for information.

f)

MSDC Planning. Letter confirming investigation into extension to No 50 Gracechurch Street. Noted

g)

MSDC Planning. Letter confirming investigation into change of use of No 48 High Street. Noted.

h)

Debenham PCC. Letter requesting trees in Churchyard to be lopped. The Clerk agreed to write to the PCC informing them that the Parish Council was not responsible but had volunteered to maintain aspects of the church yard and that a quote from a tree surgeon would be obtained for approval before works carried out. Clerk

I)

Debenham PCC. Letter regarding Emergency Contingencies. For Emergency planning group. It was agreed that a letter should be sent thanking the PCC and accepting their reservations regarding the provision of a telephone line and insurance cover.

J)

Community Information Direct Events. In circulation and on notice board.

k)

MSDC Planning update. Circulated via e-mail 5^th Sep 06

l)

Suffolk Joint Emergency Planning Unit. Rest Centre Register for Suffolk. For Emergency planning group

m)

Suffolk Hedgerow Survey Letter. In circulation

n)

SALC Courses; AGM Invitation, Chairing Skills; CILCA; Management of Burial Grounds; Two day training for Councillors; Evening Training for Councillors, Networking Day for Clerks, Employing People; Risk Assessment; Clerks Training Day. In Circulation.

o)

NALC Legal Briefings; Memorial Safety in Cemeteries; Freedom of Information Act; Policy and parliamentary briefing. In circulation.

p)

Letter from parishioner regarding Speed Watch. Council noted the views of the parishioner and asked the Clerk to send a letter noting the views.

q)

East of England. Public Consultation provision of Gypsy and Traveller Caravan sites. E-mailed to Policy Group on 17^th August 06.

r)

MSDC Recycling Centre PC Open days. Circulated via e-mail on 17^th August 06. Cllr Winrow-Giffin and Cllr Walters both expressed an interest in attending.

s)

SCC Environment and Transport. Letter regarding Low Road / High Street Debenham. Noted

t)

CPRE. Membership card letter. Noted

u)

MSDC. Mid Suffolk Local Plan First Alteration- Affordable Housing Policies. Noted

v)

MSDC. The Gambling Act 2005 Consultation. Passed to Chairman of Policy for comment if desired.

w)

Suffolk Wildlife Trust Pack. In Circulation.

23.

Correspondence received recently and not yet circulated. No items received.

24.

Correspondence sent

a)

Mr R Daniels, Highway Department, SCC regarding new vehicular access and proposed drainage in Priory Lane

b)

Gudgeons and Prentice Solicitors regarding transfer of Public Toilets and MSDC agreement to pay legal costs

c)

B&G Services regarding standard of cleaning of Public Toilets

d)

All Allotment tenants – Results of Inspection and use of hoses

e)

ODPM. Byelaws document response

f)

SCC School review – Policy Group response

g)

SALC Document for Change. Policy Group response

h)

Highways Department. Joint letter to Brian Lomax and Keith Bridges

i)

MSDC regarding outstanding street grant monies

25.

Chair’s urgent business: any items not on this agenda but of such urgency as to

merit, in the Chairman’s opinion, immediate action. The Chairman informed the meeting that he had received a telephone call from a Mr Trevor Hatcher, grandson of Mr Hatcher whose gravestone had been knocked over and damaged in the Cemetery. Mr Hatcher was informed that attempts to contact relatives had been unsuccessful and that an offer from Mr Carter to repair the headstone had been accepted in the absence of any relatives. Mr Hatcher was reported as being very grateful for the efforts made but stated that the responsibility for the repair was his. A meeting had been arranged with the Police, Mr Hatcher and Mr Carter as it was thought that the damage had been caused intentionally.

26.

Standing orders suspended: Meeting open to allow members of public the public to speak for 10 minutes All agreed that Standing Orders be suspended at 10.12pm. No comments received. Standing orders resumed 10.12pm.

27.

Any other business – for information exchange only. Cllr Winrow-Giffin informed the meeting that half of the rights of way response had been completed and would be ready for submission on 22^nd September 06.

28.

Date of next meeting Monday 16^th October 2006